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Duties of Council.Officers
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Elected Positions:
Grand Knight
The grand knight is responsible for the general leadership and welfare of the council. He presides over council meetings, acts as ex-officio member of all committees, appoints a membership and programming director, convenes officers for a monthly
meeting, and ensures that all necessary reports are submitted to the state and Supreme Council.
He should also be aware of the council's financial status and ensure that his signature appears on all checks drawn. The grand knight is a member of the Advisory Board with general supervision of the council's Columbian Squire circle.
Chaplain
The chaplain is the spiritual advisor of the council. He is expected to make a report at council meetings on religious matters. The grand knight appoints a priest in accordance with any rules established by the bishop of the diocese to serve as council chaplain.
Deputy Grand Knight
The deputy grand knight is second in command. He assists the grand knight with council affairs and fulfills all duties assigned to him by the grand knight. Should the grand knight be absent from a council meeting, the deputy grand knight will preside. He is chairman of the council's retention committee, the Program Director and a member
of the Advisory Board charged with overseeing the council's sponsored Columbian Squires circle.
Chancellor
The chancellor has a variety of responsibilities. Primarily he assists the grand knight and the deputy grand knight in the execution of their duties and oversees the council in both their absences. He is charged with strengthening the members' interest in council activities. The chancellor is chairman of the admissions committee and a
member of the Columbian Squires circle ceremonial team.
Treasurer
The treasurer is responsible for the safe-keeping and maintaining records of all council funds and accounts. He is responsible for depositing money into the council's accounts and provides a certificate of such monies to the grand knight. He is also responsible for the payment of all expenses.
Recorder
The recorder is similar to a court reporter or a secretary. He is responsible for maintaining a true record of all actions of the council and its correspondence.
Advocate
The advocate is the legal representative of the council and serves as the council's attorney at trials and investigations of any interest to the council. While he does not need to be a member of the legal profession, he should be familiar with the council by-laws, the Order's Charter, Constitution and Laws, Methods of Conducting a
Council Meeting and Robert's Rules of Order.
Warden
The warden is the material control manager for council property and degree paraphernalia, except the property of the financial secretary, treasurer, and recorder. He is also responsible for setting up the council chambers for meetings and ceremonial work. During ceremonial exemplifications, the warden will appoint and supervise guards.
Inside & Outside Guards
The guards have similar responsibilities, but distinct differences. The outside guard tends to the outer door admitting visitors and members to the inner door. Once at the inner door, the inside guard checks to make sure that their membership cards are current.
Board of Trustees
The board of trustees consists of three members elected by the council and the grand knight, who serves as chairman of the board. They oversee the work of the financial secretary and treasurer, and with the deputy grand knight serve on the council's retention committee. During council elections, only the three-year trustee is voted on,
with the others moving on to become two-year and one-year trustees, respectively.
Appointed Positions:
Financial Secretary
The financial secretary is appointed by the Supreme Knight upon recommendation of the council. His main area of responsibilities is maintaining all financial and membership records, much like a comptroller of a private company. He collects and receives all monies from all sources,including annual dues from council members. He also handles
supply orders for the council officers and members, filing the Report of Officer, and submitting all membership transactions to the Supreme Council.
Lecturer
The lecturer is appointed by the grand knight to provide both educational and entertaining programs to the council. He is responsible for the 'Good of the Order' portion of council meetings. In order to provide members with informative and educational programs, he must be knowledgeable and aware of all council programming.
Organist
The organist is just as his name implies, the organ or piano player who is called upon to accompany meeting odes and to support other musical needs within the Order.
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